Certification Tracking for Private Security

If you manage a security agency, tracking certifications, licenses, and other credentials for your workforce is critical. While many of these certifications don’t expire, some do expire or require regular training to maintain compliance with various industry standards. You might be using a spreadsheet to tracking certifications within your organization, but there is a much simpler way to do it!

CertPanda is an online certification tracking software that helps make sure your employee certifications are stored in one accessible and never expire. Once invited via email to CertPanda, employees can easily upload their own certifications with verification by a manager to make sure the issue & expiration dates and required supporting documentation are correct. 

CertPanda sends proactive email and text (SMS) reminders to employees and managers prior to any expiration (if present). These automated messages go out to employees 90, 60, 30, 7, and 0 days prior to the expiration date to help make sure the employee can get re-certified or update their certification. This ensures that you will never have the liability of an employee with an expired credential on your hands. CertPanda sends all managers a monthly report via email of all employee certifications expiring in the next 90 days to help also make sure that all security professionals are current on their certifications.

Commonly tracked certifications:

  • Baton Permit
  • Bureau of Security and Investigative Services (BSIS) Module A, B, C, D
  • Guard Card
  • Commercial Driver’s License (CDL)
  • Firearms Permit
  • DOJ Handgun Safety Certificate (HSC) / DOJ Firearm Safety Certificate (FSC)
  • Initial Firearm Training
  • Casino Key Employee License
  • Pistol Instructor
  • Private Patrol Operator (Officer)
  • Private Patrol Operator (Qualified Manager)
  • Range Safety Officer
  • Tear Gas Permit
  • Pepper Spray
  • Handcuffing
  • Taser Training
  • CPR, AED & First Aid
  • Bloodborne Pathogen

CertPanda’s online certification tracking system can also be really helpful for tracking the following items for security professionals:

  • Firearm Serial Numbers
  • Firearm Trainings
  • Range Qualifications
  • Identification Card
  • CCW Training
  • CCW Insurance
  • Security Classes

Another feature built-in to CertPanda is our employee QR code that links to a public certification page. The QR code image can be downloaded from CertPanda’s software and used in various ways. Commonly in the security industry, the employee’s QR code will be printed on a sticker or printed directly onto a lanyard or retractable ID badge. The QR code image can be scanned at any time simply with a phone camera to access the employee’s public certifications page. You have to have the secure link or scan the QR code to view this page. On the website, you will see a profile picture of the employee (to ensure identity) along with a list of all of their credentials. All supporting information including issue and expiration date, and file attachments can be easily accessed from the public certification website as well.

To view a sample user public certification page, scan the QR code image above with your camera app, or you can visit: https://app.certpanda.com/public/user/c43d07acdf9c0e1cf35f

To start your 14-day free trial and see how simple tracking certifications for your security agency can be, click here. You’ll be able to customize your own certification types, add security guard profiles, and be up and running within minutes!